JOB TITLE: Legal Administrative Assistant
REPORTS TO: Assigned Timekeeper(s)
•A minimum of 4 years’ law firm experience required.
•Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
•Screens telephone calls and records messages.
•Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
•Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
•Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
•Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
•Makes appointments for timekeeper(s).
•Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.
•Assists other secretaries in backup secretary capacity, as requested.
•Other duties, as assigned.
•Experience with federal and state litigation is a must.
•Attention to detail, organizational skills and initiative are imperative.
•Must be forward-thinking and have strong problem solving skills
•Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
•Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
•Ability to organize and prioritize numerous tasks and complete them under time constraints.
•Ability to proofread typed material for grammatical, typographical or spelling errors.
•Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
•Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
•Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
•Work occasionally requires overtime to perform the essential duties
Send resumes to firstname.lastname@example.org.
Doerner, Saunders, Daniel & Anderson, L.L.P. is an equal opportunity employer. Doerner, Saunders, Daniel & Anderson, L.L.P. does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.